Rooms

This page lists the room mailboxes in the selected tenant. Each row brings the mailbox together with the room's location and facility details, so the address, capacity, and building sit alongside the mailbox name. Rooms are grouped for users with Room Lists.

Action Buttons

Add Room Mailbox

Creates a new room mailbox in the selected tenant.

Field	Description
Display Name	The name shown in the address list and in booking dialogs. Required.
Username	The part before the @ symbol. Required.
Primary Domain name	The domain used after the @ symbol, chosen from the tenant's verified domains. Required.
Resource Capacity (Optional)	The number of people the room seats. Left unset when the box is empty.

Create Room Mailbox submits the form. Sign-in for the new mailbox is blocked as part of creating it, so nobody can sign in as the room. Once a mailbox has been created the button changes to Create Another, so the drawer can be reused without closing it. Everything else about the room, including its location, facilities, and booking behaviour, is set afterwards on the Edit Room page.

Table Details

Each row combines the room's mailbox with its location and facility details, so the columns below are not a straight return from a single Exchange command.

Column	Description
Display Name	The name of the room as it appears in the address list and in booking dialogs.
Mail	The address booking requests are sent to.
Building	The building the room is in.
Floor	The floor the room is on.
Capacity	The number of people the room seats, taken from the room's location details and falling back to the capacity set on the mailbox. Shows 0 when neither has been set.
City	The city the room is in.
State	The state or province the room is in.
Country Or Region	The country or region the room is in.
Hidden From Address Lists Enabled	true when the room is hidden from the global address list, so it does not appear in the room finder.

Please note: Because newly created, updated, and converted rooms will not be shown via Graph immediately and can take up to 24 hours to be visible a decision was made to switch to the slower method of polling Exchange PowerShell.

Table Actions

Action	Description	Bulk Action Available
Edit Room	Opens the Edit Room page with the selected row's room pre-populated.
Edit permissions	Opens the Exchange Settings page for the account behind the mailbox, where mailbox and calendar permissions are managed.
Block Sign In	Blocks sign-in for the selected room mailbox, so nobody can sign in as the room. Greyed out when sign-in is already blocked.
Unblock Sign In	Restores sign-in for the selected room mailbox. Greyed out unless sign-in is currently blocked.
Delete Room	Deletes the account behind the selected room mailbox, which removes the mailbox with it. Asks for confirmation first.

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Feature Requests / Ideas

We value your feedback and ideas. Please raise any feature requests on GitHub.