> For the complete documentation index, see [llms.txt](https://docs.cipp.app/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.cipp.app/user-documentation/email/management/list-rooms/edit.md). # Edit Room Opened from **Edit Room** on the [Rooms](/user-documentation/email/management/list-rooms.md) page, this page covers everything about a single room: its name, how it handles bookings, when it is available, what facilities it has, and where it is. **Submit** applies every change on the page at once. {% hint style="info" %} A refresh button sits next to the **Basic Information** heading. It reloads the form with the room's current settings, which is worth doing after a change made elsewhere, for example in the Exchange admin center. {% endhint %} {% hint style="warning" %} Emptying a text box does not clear the setting. The previous value stays in place, so a value such as a building or a phone number has to be removed from the Exchange admin center rather than from here. {% endhint %} **Basic Information** | Field | Description | | ------------------------- | -------------------------------------------------------------------------------------------------- | | Display Name | The name shown in the address list and in booking dialogs. Required. | | Hidden From Address Lists | When on, the room is hidden from the global address list and no longer appears in the room finder. | **Booking Settings** | Field | Description | | ---------------------------------- | --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | | Room Capacity | The number of people the room seats. Cannot be negative. | | Maximum Booking Duration (Minutes) | The longest meeting the room accepts. Accepts 1 to 1440 minutes (24 hours). | | Booking Window (Days) | How far ahead a meeting can be scheduled. Accepts 0 to 1080 days (3 years). | | Booking Process | How the room handles incoming invitations. `None - No processing` leaves requests for a delegate to answer, `AutoUpdate - Accept/Decline but not delete` records the request and leaves the message in the mailbox, and `AutoAccept - Accept and delete` books the meeting and removes the message. | | Allow Recurring Meetings | When on, the room accepts recurring meeting requests. | | Allow Double-Booking | When on, the room accepts requests that conflict with a meeting already booked. | | Process External Meetings | When on, the room processes requests from senders outside the organisation. | | Enforce Room Capacity | When on, the room declines meetings with more attendees than the capacity set above. | | Forward to Delegates | When on, meeting requests are forwarded to the room's resource delegates. | | Add Organizer to Subject | When on, the name of the person who booked the meeting is added to the subject shown on the room's calendar. | | Default Calendar Permission | The access everyone in the organisation has to the room's calendar, from `Owner` down to `Availability Only` and `None`. | | Delete Subject | When on, the meeting subject is removed from the copy kept on the room's calendar. | | Delete Comments | When on, the body of the meeting request is removed from the copy kept on the room's calendar. | | Remove Private Property | When on, the private flag is cleared from bookings, so they are visible to anyone who can see the room's calendar. | | Remove Canceled Meetings | When on, cancelled meetings are removed from the room's calendar instead of being left in place. | | Remove Old Meeting Messages | When on, superseded meeting messages are removed from the room mailbox. | {% hint style="info" %} Turning on **Add Organizer to Subject** while **Default Calendar Permission** is set to `Availability Only` or `None` raises a warning on the page. Those two permission levels hide the subject, so the organiser's name is added but nobody can read it. Set the permission to at least `Limited Details` for the name to be visible. {% endhint %} **Working Hours** | Field | Description | | ------------------------------- | -------------------------------------------------------------------------------------------------------------------------- | | Schedule Only During Work Hours | When on, the room declines meetings that fall outside the working hours set below. | | Working Days | The days the room is available. Individual days can be picked, as can the `Weekdays`, `Weekend`, and `All Days` shortcuts. | | Timezone | The time zone the working hours are expressed in. | | Work Hours Start | The time the room becomes available on a working day. | | Work Hours End | The time the room stops being available on a working day. | **Room Facilities & Equipment** | Field | Description | | --------------------- | ------------------------------------------------------------------------------------------------------------------------------------------------ | | Wheelchair Accessible | When on, the room is marked as wheelchair accessible so users can filter for it in the room finder. | | Phone | The phone number in the room. | | Audio Device | The audio device available in the room. | | Video Device | The video device available in the room. | | Display Device | The display device available in the room. | | Tags | Free-text labels describing the room's features. To add a tag, type it in the box and choose the **Add option: \** entry that appears. | **Location Information** | Field | Description | | -------------- | -------------------------------------------------------------------------------------------------- | | Building | The building the room is in. | | Floor | The floor number the room is on. | | Floor Label | A label for the floor, for when a number alone is not enough, for example `Ground` or `Mezzanine`. | | Street Address | The street address of the building. | | City | The city the building is in. | | State/Province | The state or province the building is in. | | Postal Code | The postal code of the building. | | Country/Region | The country or region the building is in, chosen from a list. | *** ## Feature Requests / Ideas We value your feedback and ideas. Please raise any [feature requests](https://github.com/CyberDrain/CIPP/issues/new?template=feature.yml) on GitHub. --- # Agent Instructions This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com. ## Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question. Perform an HTTP GET request on the current page URL with the `ask` query parameter, and the optional `goal` query parameter: ``` GET https://docs.cipp.app/user-documentation/email/management/list-rooms/edit.md?ask=&goal= ``` `ask` is the immediate question: it should be specific, self-contained, and written in natural language. `goal` is optional and describes the broader end goal you are ultimately trying to accomplish on behalf of the user. 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