Edit Room
Opened from Edit Room on the Rooms page, this page covers everything about a single room: its name, how it handles bookings, when it is available, what facilities it has, and where it is. Submit applies every change on the page at once.
Emptying a text box does not clear the setting. The previous value stays in place, so a value such as a building or a phone number has to be removed from the Exchange admin center rather than from here.
Basic Information
Display Name
The name shown in the address list and in booking dialogs. Required.
Hidden From Address Lists
When on, the room is hidden from the global address list and no longer appears in the room finder.
Booking Settings
Room Capacity
The number of people the room seats. Cannot be negative.
Maximum Booking Duration (Minutes)
The longest meeting the room accepts. Accepts 1 to 1440 minutes (24 hours).
Booking Window (Days)
How far ahead a meeting can be scheduled. Accepts 0 to 1080 days (3 years).
Booking Process
How the room handles incoming invitations. None - No processing leaves requests for a delegate to answer, AutoUpdate - Accept/Decline but not delete records the request and leaves the message in the mailbox, and AutoAccept - Accept and delete books the meeting and removes the message.
Allow Recurring Meetings
When on, the room accepts recurring meeting requests.
Allow Double-Booking
When on, the room accepts requests that conflict with a meeting already booked.
Process External Meetings
When on, the room processes requests from senders outside the organisation.
Enforce Room Capacity
When on, the room declines meetings with more attendees than the capacity set above.
Forward to Delegates
When on, meeting requests are forwarded to the room's resource delegates.
Add Organizer to Subject
When on, the name of the person who booked the meeting is added to the subject shown on the room's calendar.
Default Calendar Permission
The access everyone in the organisation has to the room's calendar, from Owner down to Availability Only and None.
Delete Subject
When on, the meeting subject is removed from the copy kept on the room's calendar.
Delete Comments
When on, the body of the meeting request is removed from the copy kept on the room's calendar.
Remove Private Property
When on, the private flag is cleared from bookings, so they are visible to anyone who can see the room's calendar.
Remove Canceled Meetings
When on, cancelled meetings are removed from the room's calendar instead of being left in place.
Remove Old Meeting Messages
When on, superseded meeting messages are removed from the room mailbox.
Working Hours
Schedule Only During Work Hours
When on, the room declines meetings that fall outside the working hours set below.
Working Days
The days the room is available. Individual days can be picked, as can the Weekdays, Weekend, and All Days shortcuts.
Timezone
The time zone the working hours are expressed in.
Work Hours Start
The time the room becomes available on a working day.
Work Hours End
The time the room stops being available on a working day.
Room Facilities & Equipment
Wheelchair Accessible
When on, the room is marked as wheelchair accessible so users can filter for it in the room finder.
Phone
The phone number in the room.
Audio Device
The audio device available in the room.
Video Device
The video device available in the room.
Display Device
The display device available in the room.
Tags
Free-text labels describing the room's features. To add a tag, type it in the box and choose the Add option: <tag text> entry that appears.
Location Information
Building
The building the room is in.
Floor
The floor number the room is on.
Floor Label
A label for the floor, for when a number alone is not enough, for example Ground or Mezzanine.
Street Address
The street address of the building.
City
The city the building is in.
State/Province
The state or province the building is in.
Postal Code
The postal code of the building.
Country/Region
The country or region the building is in, chosen from a list.
Feature Requests / Ideas
We value your feedback and ideas. Please raise any feature requests on GitHub.
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