For the complete documentation index, see llms.txt. This page is also available as Markdown.

Add Vacation Schedule

This wizard schedules a set of temporary changes for one or more users and the reversal of each, so a period of absence is set up once and undone automatically. Four kinds of change are available and any combination can be used, but at least one has to be enabled before the wizard will continue.

1

Tenant Selection

The tenant the changes apply to. This defaults to the tenant selected in the top menu and can be changed here.

2

User Selection

The users the vacation applies to. Several can be selected, and the changes below are applied to each of them.

3

Vacation Actions

Four switches, each revealing its own settings. Enable whichever apply.

Enable CA Policy Exclusion

Excludes the selected users from Conditional Access policies for the duration.

Field
Description

Conditional Access Policies

The policies to exclude the users from. At least one is required. The list is read from the tenant chosen in step one, so a tenant has to be selected before it populates.

Exclude from location-based audit log alerts

Suppresses the alerts that would otherwise fire on sign-ins from an unusual location.

Create temporary travel policy

Creates a named location for the travel destination and a policy that blocks sign-ins from everywhere else, then deletes both at the end date.

Travel destination countries

The countries the users are travelling to. Required when a travel policy is being created.

Enable Mailbox Permissions

Grants delegates temporary access to the users' mailboxes.

Field
Description

Delegates

The users receiving access. At least one is required.

Permission Types

Any combination of Full Access, Send As, and Send On Behalf. At least one is required.

Auto-Map Mailbox

Lets Outlook add the mailbox on its own for the delegate. Offered with Full Access.

Include Calendar Permissions

Grants access to the calendar as well as the mailbox.

Calendar Permission Level

The access level on the calendar: Owner, Publishing Editor, Editor, Publishing Author, Author, Non Editing Author, Reviewer, Contributor, Limited Details, or Available Only.

Can View Private Items

Allows the delegate to see items marked private.

Enable Mail Forwarding

Forwards the users' mail for the duration.

Field
Description

Forward to Internal Address / Forward to External Address

Whether mail goes to another recipient in the tenant or to an outside address.

External Email Address

The outside address to forward to.

Keep a Copy of the Forwarded Mail in the Source Mailbox

Delivers the message to the user's own mailbox as well as forwarding it.

Enable Out of Office

Sets automatic replies for the duration.

Field
Description

Internal Message

The reply sent to people inside the organisation. Pre-filled with the mailbox's current message where one is set.

External Message (optional)

The reply sent to people outside the organisation.

Block my calendar for this period

Creates a calendar event covering the absence, with a subject of your choosing.

Automatically decline new invitations during this period

Declines invitations arriving during the absence.

Decline and cancel my meetings during this period

Declines and cancels meetings already booked, with an optional message to organisers.

Turning automatic replies off at the end date preserves whatever the message says at that point, so a user who edits their own reply while away does not have it overwritten.

4

Schedule

Field
Description

Scheduled Start Date

When the changes are applied.

Scheduled End Date

When they are reversed.

Post Execution Actions

Which channels are notified as the tasks run: Webhook, Email, or PSA.

Reference

Free text carried onto every task the vacation creates, which is what ties them together on the Vacation Mode page.

5

Review & Submit

A summary of everything selected. Submitting creates the scheduled tasks.


Feature Requests/Ideas

We value your feedback and ideas. Please raise any feature requests on GitHub.

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