Sharing Report
The SharePoint and OneDrive Sharing Report shows the sharing links and external shares across a single tenant's SharePoint sites and OneDrive accounts, drawing attention to the riskiest ones: anonymous links, anonymous links that allow editing or never expire, and shares reaching external recipients. It requires a single tenant to be selected and is not available for All Tenants. The data is compiled from cached scans that you trigger and keep current from this page, and the report can be exported as a PDF.
Syncing Sharing Data
The report reads from cached scans rather than querying SharePoint and OneDrive live. The first time you open it for a tenant there is no data yet, and a prompt invites you to run a scan. The controls at the top of the page build and refresh that data.
Sync data
Queues scans of the tenant's SharePoint sites and OneDrive accounts for sharing links, together with SharePoint and OneDrive usage data. Scanning every drive can take a while on large tenants. Progress is shown next to the button, and the report refreshes itself once the scans finish.
Refresh
The refresh icon reloads the report from the cached data without running a new scan. Use it when a scan has finished elsewhere, or when someone else has refreshed the cache.
Export Report
Opens a preview of the report as a PDF, which you can then download. Greyed out until the report has data.
The time of the last scan is shown as "Last data refresh."
Summary
A row of headline counts sits above two cards that break the environment down further.
Sharing Links
The total number of sharing links found.
Anonymous Links
Links that anyone can use without signing in.
External Links & Shares
Links and shares given to people outside the organisation.
Internal Links
Links usable only by people inside the organisation.
Sharing Risk Highlights
Anonymous & Editable
Anonymous links that also allow editing.
Anonymous, No Expiry
Anonymous links with no expiry date set.
Shared Folders
Shares placed on a folder, which carry down to everything inside it.
External Recipients
The number of external recipients that items have been shared with.
Environment
SharePoint Sites
The number of SharePoint sites in the tenant.
Teams-Connected Sites
SharePoint sites that are connected to a Team.
OneDrive Accounts
The number of OneDrive accounts.
Shared Items
The number of items that have been shared.
Charts
Once a scan has data, the report charts the sharing links from several angles. The last two charts are added once usage data has been synced.
Links by Classification
The share of links that are anonymous, external, or internal.
Top Sites by Sharing Links
The sites with the most sharing links.
Links by Type
The share of links by link type.
Top Libraries by Sharing Links
The libraries with the most sharing links.
Top External Recipients
The external recipients appearing in the most shares.
Storage Used (GB) by Workload
Storage used across SharePoint, Teams, and OneDrive.
Files by Workload
File counts across SharePoint, Teams, and OneDrive.
Filters
Buttons above the table apply common filters in one click:
Anonymous
Only anonymous links.
Anonymous + Editable
Only anonymous links that also allow editing.
Folder Shares
Only shares placed on folders.
External
Only external links and shares.
Internal
Only internal links.
SharePoint
Only items in SharePoint.
OneDrive
Only items in OneDrive.
Table Details
The Sharing Links & External Shares table lists every sharing link and external share found. Selecting a row opens a details flyout with the item's full information, including its site, library, link scope and type, permission, password and expiry, the recipients it is shared with, and links to both the file and the sharing link itself.
File Name
The name of the shared file or folder.
Item Type
Whether the shared item is a file or a folder.
Workload
Where the item lives, such as SharePoint or OneDrive.
Site Name
The site the item belongs to.
Drive Name
The document library or drive the item is in.
Classification
Whether the link is Anonymous, External, or Internal.
Link Type
The type of sharing link.
Link Scope
Who the link is scoped to.
Roles
The access the link grants, such as read or write.
Shared With
The recipients the item is shared with.
Has Password
Whether the sharing link is password protected.
Expiration Date Time
When the link expires, if an expiry is set.
Last Modified Date Time
When the item was last modified.
Table Actions
Revoke Sharing Link
Removes the selected sharing link, so anyone using it loses access to the item.
Open File
Opens the shared file in a new browser tab.
More Info
Opens the Extended Info flyout with the full details for the selected row.
Feature Requests/Ideas
We value your feedback and ideas. Please raise any feature requests on GitHub.
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